Yes, the AT only keeps the last ~100 IFTs, so if you don't check it frequently you miss out. There is no preserved history like on the forum. That is the downsize.

I wasn't thinking of the Menu as a replacement for the enterable description, but as working along with. It would fill the description field with the canned entry if you choose, but you could still change it or not use the menu at all and just type in your own reason. It's called a BrowseEntry field in PERL/Tk. I don't know if it can be set up easily with the AT software. I just thought it was a better option than leaving the field blank.